If you are planning to hold an event on streets, footpaths, public open space or property owned or maintained by the Bayside City Council, you are must apply for a permit using this form. Do not assume your event has been approved until you receive a permit.
If you are holding an event on private land you may require a planning permit for any infrastructure you install for the purpose of the event. For further information please call our Planning Department on (03) 9599 4444. Similarly if you are selling food you will be required to obtain permits where applicable, for further information please see registering a new food business.
As the organiser, you are responsible for:
By working with Council during the planning of your event you can provide a positive and safe experience for everyone and minimise conflict with any other events, which may be planned in Bayside.
Do not assume your event has been approved until you receive an event permit. In some instances we may wish to interview applicants to discuss particular elements of your application. Any breach of the conditions of the approval may result in the event being halted. It may also jeopardise the issuing of permission for the event organiser to conduct future events.
Any modification or alteration to an approved event must be notified in writing.
If you are planning to hold an event using public land or roads within Bayside then you must obtain an event permit. If you are selling food and/or planning to hold an event on or affecting city streets, footpaths, public open space or property owned and/or maintained by us you must:
Booking early increases the likelihood of your desired site being available. For sites and facilities managed by us, bookings are mandatory and may incur costs depending on the nature of the event and facilities required.
We set fees for a range of facilities available for hire including, but not limited to open space areas. Fees and charges are formalised during the annual budget process and range from between $135 for half-day community use to approximately $6,000 for road race events such as triathlons or fun runs. Event organisers may need to obtain e.g. siting permits, place of public entertainment permits, and/or food handling permits fees may apply to each permit required.
Australians highly value memorials such as the Cenotaph at Green Point, Brighton. Protecting the cultural integrity of monuments such as this is a high priority for Bayside. For this purpose any event conducted in the space around the Cenotaph must include an exclusion of no less than 1.5 metres around the entire concrete area of the Cenotaph must be marked with 1.8 metre security fencing.