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Ask a question at an Ordinary Meeting of Council

Important Notice

As a result of the relaxation of Victoria's 'COVIDSafe’ settings, Council recently resolved, subject further changes in public health directions, for the reintroduction of members of the public to the Council Chamber for Council and delegated committee meetings.

If attending a meeting, you will need to provide your contact details on arrival as required by Council’s COVIDSafe plan. Officers will assist with this process and a QR code facility will be available.

Depending on the number of Councillors and officers present, 25 to 30 community members may be present in the public gallery at any given time. Therefore, you may be directed to a waiting area and we ask that you vacate the Chamber at the conclusion of each item.

Council and delegated committee meetings can also be live-streamed via Council's website:

Live Council Meetings

Please note: due to the review presently underway of Council’s Governance Rules, Council also resolved to continue with the current temporary meeting procedures until the review is completed in the coming weeks, so as to limit disruption to meeting processes.

Temporary meeting procedures with respect to Public Question Time:

  • All questions received and responses will be read out at the meeting, subject to the 15 minutes allocated for public question time (ordinarily, the submitter of the question must be present in the Chamber at the time their name is called, in order for their question and the response to be read out).
  • All questions and responses read out will be recorded in the minutes (ordinarily, the submitter of the question must be present in the Chamber at the time their name is called, in order for their question and response to be published in the minutes).

Existing procedures that otherwise apply:

  • A maximum of 15 minutes has been allocated for the answering of public questions.
  • Members of the public are requested to submit their questions in writing on the form provided.
  • Questions are limited to two per individual.
  • A question may be split into a maximum of two parts only. If more than two parts to a question are received, only the first two parts will be considered. Similarly, if more than two questions are received, only the first two questions will be considered. All parts of the question must be relevant to the same subject of enquiry.
  • Questions are to be submitted no later than 11:00am on the business day prior to the meeting.
  • Each question at the Ordinary Meeting of Council shall be either read to the meeting by the Chief Executive, or at the discretion of the Chief Executive, a summary of the question shall be made after the Chairperson has acquainted him/herself with its contents and determined that the question is appropriate. Where the Chairperson considers the question to be inappropriate, or deals with matters referred to within Section 3 (1) 'confidential information' of the Local Government Act 2020, he/she will read to the meeting the name of the person submitting the question and indicate that he/she does not consider the question to be appropriate. The Chairperson may disallow any question on the grounds that it is repetitive of a question already asked, objectionable, irrelevant, raises an issue of a confidential nature, is asked to embarrass either a Councillor or Council officer or, exceeds the limitation on the number of questions which may be asked by a questioner.
  • The question will be answered by the Chief Executive or the Chair where appropriate. Where the answer to a question cannot be provided at the meeting, the Chief Executive will take the question on notice and provide a written response to the questioner.
  • No debate or discussion of questions or answers is permitted in the Council Chamber.
  • In respect of all questions, a written response will be provided.

Submissions close the day before the meeting at 11am.

Once you click the submit button below your request will be forwarded to the Governance office for processing.