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Inclusive Bayside Partnership Grants Program

Governing policy (ref no): C/POL/16/104

Guideline owner: Community Wellbeing Coordinator

Approved by: Manager Open Space, Recreation & Wellbeing

Date approved: February 2019, Scheduled review: February 2020

1. Guideline intent

The Bayside City Council Inclusive Bayside Grants Program 2019 (the Program) provides funding for activities, events and equipment that encourage greater participation and inclusion for people with a disability within Bayside. In particular applications will be considered from community groups and sports clubs to develop their programs to include people with a disability.  

2. Scope

This guideline applies to the application, evaluation, payment and reporting requirements for applications made to the Program. 

3. Guideline statement

3.1. Purpose of the grants program

Grants of up to $5,000 may be made for initiatives by community groups that meet the purpose of the Program Guidelines which are:

To deliver programs or events,  or to purchase equipment,  to ensure the inclusion of people with a disability; and

To foster partnerships between community organisations within Bayside that lead to greater inclusion of people with a disability in community life in Bayside.

3.2. Eligibility

To be eligible to apply for the Program applicants must:

Be an incorporated association or similar legal entity or be auspiced by another organisation that is incorporated (or has similar legal identity) and can manage the funding on behalf of the applicant;

Provide services or activities for people with a disability within the City of Bayside; and

Have a membership that is   significantly made up of people who are Bayside residents.

Applications will not be considered if they do not meet the eligibility criteria listed above.

3.3. Applications

Applications will only be accepted through Council’s online grant management system (Smartygrants). This system can be accessed by contacting Council’s Disability Inclusion Officer or Community Development Officer. 

3.4. Eligibility

Funding will not be allocated to:

  • Individuals.
  • Profit-making enterprises.
  • Government agencies.
  • Fundraising appeals for or by philanthropic foundations or charities.
  • Projects or initiatives that receive significant funding from another funding agency.
  • Programs that are the responsibility of State or Federal governments.
  • Organisations which have an outstanding debt to Council or have not satisfactorily acquitted a previous grant from Council.
  • Fund ongoing core operational costs such as salaries, facility maintenance, rent, utilities and rubbish removal.

3.5. Assessments 

Applications will be assessed against the following assessment criteria:

  • Ability to address equity and access barriers for the community.
  • Alignment with Council’s Wellbeing for All Ages and Abilities Action Plan 2017-2021.
  • Evidence of overall need and expected benefits to the community.
  • Partnership opportunities with organisations in Bayside.
  • All applicants will be advised of the outcome of the assessment process.

3.6. Assessment

Assessments will be reviewed by the Disability Inclusion Officer, Community Wellbeing Coordinator and Manager Open Space, Recreation, and Wellbeing.

3.7. Funding

Amounts will be determined by Council exclusive of GST. Payments to organisations registered for GST will include an additional GST component. 

Successful applicants will be required to present Council with tax invoices for payment.  Where an auspicing organisation has been engaged they will be responsible for submitting an invoice and will be responsible for the funds.

Funds are only to be used for the approved project. Any unspent funds must be returned to Council.

Any organisation receiving funding must follow sound governance practices, comply with all laws and regulations, adequately support and supervise volunteers and work to ensure public safety in conducting the project. The recipient is responsible for Public Liability Insurance cover for the project and must indemnify Council against any legal claims arising out of the project.

Successful recipients must acknowledge Council and the Department of Health and Human Services funding contribution in all public documents about the project.

Please note that the Inclusive Bayside Grants have been established to provide priority for community projects focussing on disability inclusion. Successful applicants will not be eligible for the Bayside City Council Annual Community Grants 2018/2019.

3.8. Acquittal

Timelines for completion of projects will be negotiated between successful applicants and Council.  All reporting acquittals must be completed before 28 March (the following year). Applicants must provide details of how the project was implemented and the outcomes and benefits to the Bayside community. The acquittal form is available through Council’s online grant management system. 

4. Related documents

Policies Council Grants Policy (2016)

Strategies Wellbeing for All Ages and Abilities Strategy (2017-2021)

Other Inclusive Bayside Partnership Program 2019 Application Form 

Inclusive Bayside Partnership Program 2019 Acquittal Form

Please note:  This guideline is current as at the date of approval.  Refer to Council’s website https://www.bayside.vic.gov.au/grants-purpose to ensure this is the latest version.