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Request to be heard at a Council meeting

Recently, the State Government has advised that its Pandemic Plan for the Victorian Health Sector has been upgraded to Stage 3. Until further notice, Council and Committee meetings will proceed without members of the public present. Furthermore, noting the Department of Health’s advice pertaining to close contact, meetings will not exceed 2 hours in duration.

The following changes to meeting procedures have been implemented to continue public participation at meetings whilst maintaining public health and social distancing during a period of pandemic (changes in bold):

A written submission must be delivered or sent electronically to member of Council staff by 11:00am on the day of the meeting.

Submissions received after 11:00am on the day of the meeting will not be considered by the meeting.

A person may only make a submission to an Ordinary Meeting/Special Committee Meeting in relation to an item listed in the agenda under Reports by the Organisation, and even then not if the item is in the nature of a report summarising a decision already made by another body; or if the report relates to a Tender Report relating to the awarding of a contract.

Where a person has formally made a submission in relation to an item on the agenda, the submission will be provided to all councillors in advance of the meeting.

A member of Council staff will advise the meeting of the number of submissions received to a particular item. The submissions will not be read out at the meeting. 

The names of the submitters will be recorded in the minutes of the meeting.

Once you click the submit button below, you will receive an automated acknowledgement email and your request will be forwarded to our Governance office for processing. If you do not receive the automated acknowledgement, please contact the Governance office on (03) 9599 4444.

Should you wish to provide an electronic presentation of photographs/images in support of your submission, please contact the Governance office on the above mentioned number. All electronic presentations must be in Powerpoint (pptx) format and received by 4:00pm on the day of the meeting. Presentations received after this time will not be accepted.

Request to be heard at a Council meeting

Your details

Your submission

Files must be less than 10 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.


Please make sure you submit your request prior to 11am on the day of the meeting.