Please review the following information and complete the relevant steps:
- Sustainable Event Guidelines - mandatory requirements and helpful guidelines
- Event checklist (PDF, 722.22KB)
- Event fees and charges (PDF, 160.30KB)
If you are planning to hold an event on streets, footpaths, public open space or property owned or maintained by the Bayside City Council, you are must apply for a permit using this form. Do not assume your event has been approved until you receive a permit.
If you are holding an event on private land you may require a planning permit for any infrastructure you install for the purpose of the event. For further information please call our Planning Department on (03) 9599 4444. Similarly if you are selling food you will be required to obtain permits where applicable, for further information please see registering a new food business.
As the event organiser, what are your responsibilities?
As the organiser, you are responsible for:
- Ensuring that all requirements of your permit application are met.
- The safety of the people at your event and the general community affected by it.
By working with Council during the planning of your event you can provide a positive and safe experience for everyone and minimise conflict with any other events, which may be planned in Bayside.
Do not assume your event has been approved until you receive an event permit. In some instances we may wish to interview applicants to discuss particular elements of your application. Any breach of the conditions of the approval may result in the event being halted. It may also jeopardise the issuing of permission for the event organiser to conduct future events.
Any modification or alteration to an approved event must be notified in writing.
Who needs to complete a registration form?
If you are planning to hold an event using public land or roads within Bayside then you must obtain an event permit.
If you are selling food and/or planning to hold an event on or affecting city streets, footpaths, public open space or property owned and/or maintained by us you must:
- Complete the events registration form.
- Book Council Reserves/Casual Open Space, acknowledge the terms and conditions and fees and charges (this is now incorporated in this form).
- Obtain appropriate written approvals and permits.
- Completed application forms must to be returned to us at least 60 days prior to the event. For road race events and major road closures, at least 90 days notice is required.
Site or facility requirements
Booking early increases the likelihood of your desired site being available. For sites and facilities managed by us, bookings are mandatory and may incur costs depending on the nature of the event and facilities required.
Fee and charges
We set fees for a range of facilities available for hire including, but not limited to open space areas. Fees and charges are formalised during the annual budget process and range from between $135 for half-day community use to approximately $6,000 for road race events such as triathlons or fun runs. Event organisers may need to obtain e.g. siting permits, place of public entertainment permits, and/or food handling permits fees may apply to each permit required.
Events at Green Point, Brighton
Australians highly value memorials such as the Cenotaph at Green Point, Brighton. Protecting the cultural integrity of monuments such as this is a high priority for Bayside. For this purpose any event conducted in the space around the Cenotaph must include an exclusion of no less than 1.5 metres around the entire concrete area of the Cenotaph must be marked with 1.8 metre security fencing.
For this application, you may need
- a copy of your formal event plan
- a site plan of your event
- a concept plan so an assessment can be made prior to developing a full Traffic Management Plan (if applicable)
- a business or community group notification template
- a community notification signage template
- for triathlons, a diagram of start, finish and transition
- a resident notification template and list of addresses to be sent to sanctioning body's support documentation (if applicable)
- a car parking diagram (if applicable)
- for food/alcohol supply, a certificate of registration
- an installation and deinstallation schedule
- a risk management plan
- an emergency management plan
- an occupational health and safety plan
- a current public liability insurance certificate
- a Event Waste Management Plan