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Filming and photography permit

A permit is required for all professional and amateur filming or photography that takes place or impacts on any park, road reserve, foreshore area or any area that is under the jurisdiction and/or management of Council. Fees apply (but are not restricted to) the following categories:

  • commercial filming
  • amateur/emerging producers and/or directors
  • commercial still photography
  • community or student filming
  • parking of oversize vehicles during filming and photography.

Large scale film permits will not be issued on beaches between 1 November of each year and the end of March the following year - unless with an approved exception. 

All approved filming activities must comply with Local Law and EPA requirements.

A permit is not required for non-commercial wedding photo/filming shoots.

If you are filming in the foreshore area below the low water line e.g. Piers, or on the water - please apply via the Parks Victoria website.

Please note all applications require a minimum 5 working day turn around and all cancellations must be made in writing prior to the day filming was to occur. Notifications of cancellation after the proposed date has passed will not be valid and all payment requirements will still be enforced with no refunds issued. There are no refunds available due to inclement weather. Council does not waive, refund or negotiate fees after the date of the filming activity has passed.  Council reserves the right to deny or terminate a permit at any time at their discretion.

For more information contact the Recreation and Events Liaison Officer on (03) 9599 4687.

To fill out this application you will need

  • a detailed map of site and location - indicate where oversize vehicles are to park if applicable
  • a copy of your Public Liability Insurance for no less than $20 million
  • a copy of the letter to be letter dropped to ALL residents and businesses which may be affected by the filming process at least 48 hours in advance
  • review fees and charges 
Is this application for oversize vehicle parking permits only?
Will a traffic management plan be forwarded?
Type of production
Dates of production
(Note: Filming or unloading of vehicles is not permitted in Residential areas before 7am. Unless with an approved exception, Film Permits will not be issued on beaches between 1 November and the end of March the following year. )
Note: Permits will not be approved after 8pm this includes pack up and removal of oversize vehicles
Are any additional dates required?
Maximum of 3 dates per application
Additional dates (1)
(Note: Filming or unloading of vehicles is not permitted in Residential areas before 7am. Unless with an approved exception, Film Permits will not be issued on beaches between 1 November and the end of March the following year. )
Note: Permits will not be approved after 8pm this includes pack up and removal of oversize vehicles
Additional dates (2)
(Note: Filming or unloading of vehicles is not permitted in Residential areas before 7am. Unless with an approved exception, Film Permits will not be issued on beaches between 1 November and the end of March the following year. )
Note: Permits will not be approved after 8pm this includes pack up and removal of oversize vehicles
Production Company Details
Name of Company Responsible for Payment
Enter name of production and/or purpose of shoot
Contact details - person responsible for application (terms and conditions to be agreed by this person)
Location Manager - Contact Details
Indicate filming permit being applied for
Indicate photography permit being applied for
Details of Oversize Vehicles must be provided below as per the example. Parking Permits are to be collected by arrangement from Bayside City Council at 76 Royal Avenue, Sandringham, VIC, 3191 prior to the date required.

Allowed file upload: one file only
File must be less than 10 MB
Allowed file types: txt rtf pdf doc docx odt ppt pptx odp xls xlsx ods
Total upload limit per form is 20 MB

Allowed file upload: one file only
File must be less than 10 MB
Allowed file types: txt rtf pdf doc docx odt ppt pptx odp xls xlsx ods
Total upload limit per form is 20 MB

Allowed file upload: one file only
File must be less than 10 MB
Allowed file types: txt rtf pdf doc docx odt ppt pptx odp xls xlsx ods
Total upload limit per form is 20 MB

Filming & Photography Terms and Conditions

A permit may be required for any filming or photography that takes place or impacts on any park, road reserve, foreshore area or any area which is under the jurisdiction and/or management of Bayside City Council.

The permit holder agrees and acknowledges that the venue, property, road reserve and/or reserve is in good repair and clean condition at the commencement of the permit period and must be returned to the Bayside City Council (Council) in the same condition at the end of the permit period.

The permit holder shall reimburse Council for the cost of any reinstatement or repairs occasioned as a result of any damage to property resulting from the conduct of the function/activity and any associated activities.

Due care is to be exercised at all times, with the protection of all natural vegetation and geographical features in the area being a prime consideration.

If the permit holder, or activities related to the permit, causes damage, Council retains the right to withhold part or all of any security deposit taken towards the cost of repair and/or reinstatement. If no security deposit is held, Council retains the right to invoice the applicant the full cost of repair and/or reinstatement.

Signage

The use of any portable, freestanding signs on or above any roadway, footpath or public place without prior approval from the Responsible Manager is prohibited.

Council direction 

The permit holder shall have regard to any lawful direction or instruction given by an authorised officer of the Council in relation to the conduct of the activity and or function. All Council Local Laws must be complied with at all times.

 Litter

Litter generated shall be removed from the site immediately after the event. Confetti and petals are considered litter and should not be used. If the site is left in an unclean condition following usage, the Council retains the right to withhold part or all of the security deposit towards the cost of clean up. 

Booking process

Requests for casual use should be on the appropriate application forms. The completed form, confirming the booking, should be returned with payment within 14 days, after which a confirmation letter and permit will be forwarded. If payment is not received within this time, the booking will be cancelled. 

You must declare all relevant facts on your application, in order for Council to assess the application. If you fail to do so, your booking may be revoked without notice and Council will not be held liable for any damages or losses incurred. Applications must be received by Council at least 5 business days prior to the booking date. All bookings are subject to availability, suitability and completely at Council’s discretion. 

Indemnity 

The applicant uses and occupies the area at their own risk, and releases the Council from all claims resulting from any damage, loss, death or injury in connection with the open space used.

The permit holder must indemnify and hold harmless the Council against all claims resulting from any damage, loss, death or injury in connection with the open space used and the use, and occupation of the open space by the casual user.

This clause does not apply if the permit holder has purchased public liability insurance through Bayside City Council. Council will not be held liable for any losses should Council cancel or revoke the booking.

Keys 

Where a key is required, for an approved use, this must be collected from the Leisure and Recreation Administration Officer, Bayside City Council Corporate Centre, 76 Royal Ave Sandringham, on the last working day prior to booking.

The key must be collected, by prior arrangement, during business hours, 8.30am to 5pm. It must be returned the first working day following the booking. A fully refundable key deposit of $50.00 per key is required.

Bollard keys

It is the permit holder’s responsibility to ensure that bollards are safe and secured after removal and they are returned and secured at the end of the hire period. Council retains the right to invoice the permit holder the full cost of repair and/or reinstatement for any loss.

Vehicles / parking 

Vehicles may only be permitted to be taken onto Council reserves and parks with the prior approval of the Responsible Manager. This approval is only extended to those vehicles essential for the conduct of the approved activity (eg wedding party, film crew, disabled access). The Responsible Manager reserves the right to revoke this approval in certain weather conditions.

The permit does not include parking fees or permission to park contrary to any restriction.

If parking in Council Beach Car Parks, metered parking tickets must be purchased at that location for each vehicle.  Parking is not permitted in Boat/Trailer Bays. 

If requesting to use a Council car park as a unit base, please be aware that in the addition to the Unit Base fee, there will be an additional fee for each parking bay that is not available to the public, which will be equal to one day's full parking rate. 

Filming and/or photography

A permit may be required for all filming or photography that takes place on any park, foreshore area, road reserve or public car park – ie any public open space under Council jurisdiction  

The production company (the permit holder) must letter box drop ALL residents and businesses which may be affected by the filming process at least 48 hours in advance.   

The production company (the permit holder ) must provide a copy of the letter that has been letter box dropped to the affected properties to Council.

Liquor and food

Between sunset and sunrise, a person must not, on any Municipal Reserve, whether it be a Road within a Municipal Reserve or not, or in any motor vehicle within a Municipal Reserve, consume any Liquor, or have in his or her possession or control, any Liquor, other than Liquor in a container with an unbroken seal.

No alcohol or food can be served as part of a commercial arrangement without the necessary approval from Council.

Booking- Filming & Photography 

Marquees and other portable structures 

Bayside City Council requires a Security Deposit of $500 if a portable structure and/or other infrastructure is to be located on the site. The Security Deposit will be refunded by cheque within 4 weeks after the function, subject to the site being left in a satisfactory condition.

No ground penetration securing system or device is permitted at parks with irrigation systems.

A current Certificate of Currency of the supplier’s Public Liability insurance for a minimum of $20 million must be provided to Bayside City Council prior to approval being granted.

Booking barbecues, park structures and amenities 

Apart from the Sandringham Rotunda, no park amenities, structures or BBQ’s can be booked.

Please ensure that all users connected with your booking conduct themselves with due respect and consideration of others with regard to shrines, memorials, park furniture, structures and amenities.

Parking restrictions
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